Internal Vacancy Announcement

Position: Head of Location
Type of contract: Fixed term
Working location: Gikongoro Location
Supervisor: Director of Programs
Deadline: 10th December,2024

Context of the position

SOS Children’s Villages Rwanda is an independent member association affiliated to the SOS Federation. SOS Children’s Villages Rwanda leverages existing community resources to strengthen quality childcare and protection through a holistic continuum of care tailored to orphans, vulnerable children, and their families. SOS Children’s Villages Rwanda actively advocates for the promotion of childcare and child protection. In Rwanda, SOS Children’s Villages operate in four locations based in Gasabo, Gicumbi, Kayonza and Nyamagabe Districts. In order to further fulfil the above-mentioned responsibilities, SOS Children’s Villages Rwanda is internally seeking for a ompetent Head of location, in one of its locations based in Nyamagabe District

POSITION DESCRIPTION:

The Head of location leads the overall development and implementation of an SOS Children’s Villages Programme (CVP) Location and represents SOS CV in government and non-governmental stakeholders’ meetings in the location. Gikongoro location serves 3 districts ( Nyamagabe, Huye and Nyaruguru) in the southern province.
She/he coordinates the CVP activities and interventions and ensures quality and effectiveness of services through quality assurance and optimal use of resources.
The Head of location reports to the Director of Programmes and is a member of the National Management team. He/she participates in all NMT meetings and activities and coordinates all program and administrative engagements on behalf of SOS in his/her area of intervention.

Main clients:

• National Director
• Director of Programmes
• All NMT members
• Location Programme Units Coordinators
• Other Location [SI] Coordinators

Key results areas/main responsibilities:

Programme development and management
 Contributes to programmes development and leads the implementation of programmes in the Location in line with the SOS Care Promise and related international and national SOS policies, strategies, quality standards, and guidelines.
 Leads the implementation of the programme management cycle including the CVP planning process as part of MA annual and strategic planning to ensure that interventions are relevant to the local context, respond to the needs of the target group, and contribute to the development of sustainable social support systems.
 Coordinates and ensures cooperation between all areas of work within the CVP (specialised as well as general support work).
 Regularly reports on CVP activities and progress towards targets to DoP/DND and relevant National Office functions.
 Promotes child protection initiatives at the CVP location including response in emergencies
 Ensures that the CVP is supportive to the identity of the SOS Children’s Villages Organisation.

People Management

• In collaboration with Head of HROD she/he establishes appropriate staffing patterns and ensures full staffing of the CVP.
• Leads Programme Units Coordinators in managing staff in the location
• Ensures compliance of the HR Cycle in the CVP following national and legal requirements.
• Participates in the recruitment and on boarding of the Programme units’ coordinators and programme staff in the location, as well as provides input into annual performance appraisals
• Coordinates CVP management team.
• Facilitates cooperation and information flow between National Office staff and their counterparts in the location (according to the national annual plan, job descriptions and NMT agreed procedures).

Financial and Administrative Management

• Ensures efficient and transparent financial management at the Location as the overall location budget holder
• Leads the budgeting process in the location and monitors budget expenditures in cooperation with Programme Units Coordinators and Finance staff at national and local levels in order to ensure that funds are properly used.
• Builds accountability in the programme by ensuring effective implementation of financial and administrative procedures, in accordance with defined policies, guidelines and standards.
• Continually looks for ways to provide quality services in a cost-effective manner.
• Ensures efficiency through best use/sharing of resources across different programme units.
• Ensures SOS CV procedures are adhered to in all administration, logistics and maintenance activities of the Location
• The Head of CVP Location is overall accountable for good facility maintenance of the CVP Location; Technical work like execution, supervision and procurement are carried out by competent staff.

Quality Management, Monitoring and Evaluation
• Is overall responsible for quality management in the CVP Location and ensures the implementation of national and international quality standards with guidance and monitoring from function staff in the National Office.
• Monitors the implementation of recommendations from national and international quality audits and evaluations.
• Ensures programme data is accurate and timely reported
• Support in concept note development to address issues affecting vulnerable children and families in the areas of intervention
• Generate evidence to inform program changes and advocacy
• Closely monitor program impact and document lessons. Successes and challenges to inform future program design

Partnership building, advocacy and cooperation with external stakeholders
• Negotiates and concludes agreements and contracts with state authorities and other organisations with a power of attorney given by the ND.
• Coordinates cooperation, partnership building, and networking efforts of the CVP with local and national authorities and other external stakeholders.

Fund Development and Public Relations

• Promotes the organisation in the public and identifies potential income sources in cooperation with the Fund Development & Communications function in the National Office and/or the ND.
• Coordinates location self-financing initiatives within the frame of targets agreed during the strategic planning process.

Data Protection policy awareness and compliance
Work in collaboration with HR, Strategic Planning & MEAL, FDC and other departments to facilitate all staff to be aware of data protection policy and its implementation to ensure; At all times the personal data of donors, sponsors, SOS CV beneficiaries and their families as well as SOS co-workers is handled confidentially and in accordance with prevailing SOS-Kinder Dorf International data protection rules and regulations.
Required Qualification
• Bachelor’s Degree in Project management, Social Sciences, Sociology, Education, Rural Development, Psychology, Business Administration or any other related discipline with five (5) years of relevant working experience in International NGOs and managing projects funded by International Donors and four (4yrs) years proven experience in Leadership and People Management
• Having a Master ‘s Degree will be an added value

REQUIRED COMPETENCIES

• Prior experience managing children-focussed interventions will be an added value
• Understanding of international child right frameworks, child safeguarding, child, mental health and psychosocial support
• Ability to build networks, work independently, self-organised, innovative, fulfil commitments and meet deadline.
• Strong Skills in project cycle management (planning, monitoring, and reporting
• Fluent in English and Kinyarwanda. Good communication in French will be added value. Excellent written and verbal communication in English is a requirement.
• A team Leader, result-oriented and flexible to deliver with tight deadlines
• Ability to develop guidelines and tools and oversee their implementation
• Strong computer skills (MS Word, Excel, PowerPoint).

How to Apply:

The interested Candidates in this position should send a detailed Curriculum Vitae, Application letter , Rwandan National Identity Card and Academic Certificates/Degrees with three (3) traceable professional references to [email protected] and properly fill the application form found via the following [LINK] by not later than 10th December at 5:00 pm Kigali time.

Female candidates are highly encouraged to apply
N.B: Please mention in the subject of your email: Head of Location - Gikongoro

Late applications will not be accepted. Only shortlisted candidates will be contacted.

Done at Kigali, on 03rd December,2024

Jean Bosco Kwizera National Director